Everyday work · Checklist

Prepare for a meeting in ten useful minutes

Beginner · Published 2026-10-21 · Reviewed 2026-10-05

Tools: Multi-tool
Audience: People getting started with AI
Topic: Everyday work

Colleagues discussing a presentation at a meeting table

You’ll finish with: a one-page meeting prep note centred on the decision, evidence and likely questions.

Ten useful minutes before a meeting can save twenty minutes of finding the point during it. Build an agenda around a decision, not a list of things everyone already knows.

Set up

Set a ten-minute timer. Use chat and the fictional meeting brief. No calendar access is needed for this preparation task.

Download this guide’s practice sheet ↓

Try this example

FICTIONAL PRACTICE MATERIAL
Meeting: 20 minutes with Jo and Lee. Decision: run one training session or two. Known: 18 attendees; room holds 12; second-room price unknown; invitations not sent.

Do the task

Minutes 0–3: state the decision and list the missing facts.
Minutes 3–7: draft a short agenda with time boxes and questions.
Minutes 7–10: check that the agenda leaves time for a decision and follow-up owner.

Your reusable prompt

Prepare a 20-minute agenda for this meeting. Include a decision question, the known capacity constraint, unknown cost and a final action-record step. Do not decide for the attendees.

PRACTICE INPUT
Meeting: 20 minutes with Jo and Lee. Decision: run one training session or two. Known: 18 attendees; room holds 12; second-room price unknown; invitations not sent.

Refine your result

Cut background discussion to three minutes. Make the room-capacity question visible before the options are discussed.

Check the result

One room cannot hold all 18 people at once under the stated capacity. The agenda should explore alternatives without inventing a second-room quote. Stop if the meeting’s actual decision is still unclear.

Save and reuse

Save the agenda and a blank decision line. Fill in the outcome after the meeting, not before.

Sources and notes

Writing clear prompts Checked 2026-10-05

The practice input and teaching prompt are original 5HO material. Examples are fictional; they are not screenshots or claims of a completed real-world task.
Official documentation supports the relevant product concepts. Setup availability depends on your account; where a guide offers a fallback, it does not prove the connected capability worked.