# Turn one approved brief into three consistent outputs

Original 5HO practice material. Fictional example. Reviewed 5 October 2026.

## Useful result

You'll finish with an email, a poster and a chat reminder based on one approved brief.

One approved brief can support several useful formats. The trick is changing the shape without changing the facts. Otherwise your team email and website end up advertising slightly different realities.

## Set up

Set aside 20 minutes with a chat app. Use an approved fictional brief and three named outputs. Design software is optional; today you are checking copy.

## Practice input

Approved: free workshop on 16 October at 10 am, Room B, 12 places, booking required. Not approved: catering details, recording availability or future dates. Outputs: email, poster copy, team-chat reminder.

## Do the task

1. Mark the approved facts and exclusions before requesting drafts.
2. Generate the three formats together so you can compare them.
3. Audit names, date, time, venue and booking requirement across all outputs.

## Prompt

Create an email under 120 words, poster copy under 45 words and a two-sentence chat reminder from this brief. Keep all approved facts consistent. Do not add catering or a recording.

## Refine

Return a comparison table showing each key fact across the three drafts. Correct any omission that would prevent someone attending or booking.

## Expected checks

All versions should agree on 16 October, 10 am, Room B, 12 places and booking. A punchy poster must not quietly drop the booking requirement.

## Save

Save the approved brief beside the three checked drafts. When a fact changes, update the brief first and regenerate all affected formats.

## Sources

- Writing clear prompts: https://help.openai.com/en/articles/10032626-prompt-engineering-best-practices-for-chatgpt